End of Year Show

Technical Aggreement

Basswood

Technical Agreement.

Basswood Productions.

 

CONTENTS

  1. Mission Statement
  2. Company Roles
  3. General
  4. Marketing and Box Office
  5. Set
  6. Stage Management
  7. Deputy Stage Management
  8. Lighting
  9. AV
  10. Sound
  11. Declaration

 

Mission Statement

Basswood Productions is a production company set up specifically to facilitate the

Musical Theatre performance of Zombie Prom. It is comprised of skilled Technicians and Designers, from all branches of the industry, who are there to assist in all aspects of the production.

Our Set Designer will create a set to suit the performance, it will be constructed to

the highest standard possible while adhering to industry specific Health & Safety

requirements, this will ensure the safety and comfort of all performers and crew. Our

dedicated Lighting Designer will work to ensure that the Lighting Design provided will

enhance the performance and bring an element of dramatic atmosphere. Our Sound

Designer will provide any sound elements required, be it music, sound effects or

microphone engineering, to the highest standard. Our Stage Management team will

endeavour to provide props, both for rehearsals and for the performances

themselves. The Deputy Stage Manager will be in rehearsals and therefore your first

port of call for any communication between yourself and our production team. The

Stage Managers are also in charge of risk assessing the theatre space and the set

and will provide a Health & Safety walk around prior to the technical rehearsal, and

their stage management kit will be equipped to give any minor medical attention that

may arise during show week. It is also their job to provide any scenic changes that

may be needed throughout the performance.

During the production period Basswood Productions will rig, install and supply all

necessary equipment in accordance with Health & Safety regulations and the

finalised designs agreed with yourself.

Our main aim is to achieve the highest quality of work and a solid base of

communication to ensure a smooth working relationship for all parties involved.

Every member of our team has a deep knowledge of the production process and a

great passion for Technical Theatre which ensures that our commitment to your

production of Zombie Prom is unwavering. Basswood Productions promises to aid in

your creative vision to provide your audience with a thoroughly unique and

memorable experience.

 

Company Roles

Production Manager

Lucy Sykes

Lighting Designer

Matthew Stephenson

Set Designer and Head of Construction

Rosalin Cunningham

Sound Designers and Operators

Jason Shepley

Rosalin Cunningham

Stage Manager

Sam Loftus

Deputy-Stage Manager

Steff Gibson

 

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General

This document will outline the services that our team will provide and what is required from your performance company. In signing this document your company agree to all deadlines, details, requirements and the content. It is required that all members of both companies including the cast and crew will sign that they understand the content of this document and a representative of both companies will sign on behalf of their company in agreement to the content. Basswood Productions takes no responsibility should your company fail to meet anything agreed in this document, although we will attempt to help you meet any deadlines and requirements.

Dressing rooms should be kept gender separated for the comfort of all performers, Basswood Productions takes no responsibility for any items lost or damaged during the production. For safety reasons the backstage area is restricted to cast and crew only any person that is found that is neither cast or crew shall be escorted out.

Food and drink is restricted to the dressing rooms only and it is your responsibility to keep this space clean and tidy we are not there to clean up after you. Any items left in the space at 1pm 03/05/2018 will be disposed of.

We have very limited time to get the technical rehearsals done and therefore we require you to turn up on time all times set will be the time that we start so the cast will need to be warmed up by that time if needed we will start at the time stated. Being late may mean that your time to rehears in the space will be cut.

Safety of all cast and crew is important any safety regulations stated throughout the production process must be adhered to failure to comply will result in a discontinuation of the show until it is rectified.

If a member of the cast notices any safety hazards within the set or any technical elements they must make the stage manager aware of it immediately so that it can be resolved by the relevant crew member either before the next show or during the show if necessary. It is imperative that the cast refrain from touching any of the technical equipment as it could hinder the show or put someone in danger of physical harm if there is an issue follow the guidelines above.

The tour dates that are currently proposed are unable to be changed so that the tour is the week after the shows in the riverside theatre and therefore the shows are on the week of the get in of the riverside theatre the production team will be unable to offer any technical assistance for the tour.

 

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Marketing/Box Office

The Venue will provide:

  • Staffing for the Box Office.
  • Ticket Printing.

You will provide:

  • Posters
  • Advertising
  • Programmes

 

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Front of House

Each performance will have a front of house team to ensure smooth entry of the audience.

The Venue will:

  • Will make sure that the front of house area is calm.
  • Distribute programmes if required.

You will:

  • Make sure performers are not seen by the audience before the performance.
  • Performer’s families must have tickets before they arrive at the venue as the front of house team will not be able to hand out tickets. They can be reserved and collected from the box office.

 

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Set

We will-

  • Provide a working set that suits both your needs and ideas outlined before the start of the rehearsal process
  • Provide an accurate mark out that is to scale in your chosen rehearsal space, accompanied by a colour photograph of the model box
  • Supply substitutes for specific items that will be required during rehearsals and to be used for that purpose only
  • Ensure all entrances and exits are fully accessible for all members of the cast, crew and audience.
  • Consider all your needs when designing the set including extra set pieces and set dressings on a practical level
  • Voice all set specific health and safety aspects during a walk around when the set is in place.
  • Allow you to take the set on tour – there may only be 1 person from the production team to assist with the set up and dismantling of the set.

You will-

  • Inform the set designer/s asap if you foresee any issues that may be caused during the production with any elements of the set 20/03/2018.
  • Adhere all health and safety aspects that will be outlined during a health and safety walk
  • Inform either the stage manager, scenic stage manager, or crew member of any dangers or broken scenery during the rehearsal and production periods immediately so they can deal with the issue in the most practical way. To ensure everyone’s safety, please do not try to solve the issue yourself
  • Agree to the final set design at the set presentation (date tbc). The only adjustments that can be made after this time will be regarding health and safety issues or impracticalities.

 

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STAGE MANAGEMENT:

We will:

  • Any Hazards which are unable to be moved will be clearly marked with hazard tape.
  • All health and safety documents will be back stage from the technical run also given to the director before the dress rehearsal to inform the performers and make changes if they decide a risk is too big to take.
  • The stage and backstage areas will be tidied and cleaned before each performance [not dressing rooms].
  • Any hazards created during the previous performance will be cleared as quickly as possible and before the next show.
  • The Stage Manager will go about checks of all props and set required for the show 1hour before each performance, and during any intervals.
  • Assist all movement of any additional set pieces as pre-agreed with the Stage Manager.
  • A disclosure form will be provided to inform the production team of any phobias, allergies or other restrictions any performers may have, the technical team are not responsible for anything that is not noted in this document.
  • We will provide rehearsal props when needed for the duration of the rehearsals. If these props are broken or damaged [prop dependent] they will be quickly replaced or fixed.
  • Also, either the stage manager and Deputy stage manager will assist the set designer/head of construction in a mark out in rehearsal area as soon as the set is approved by the director.
  • During the tech and final shows, the stage manager will provide a stage management kit which covers minor ailments and issues such as sore throats, plasters [cuts and scrapes] and hay fever tablets.
  • Due to new health and safety regulations the stage manager will run at five-minute physical [body] warm-up with all technical and theatrical staff.
  • The stage manager will provide props for the technical rehearsal and final shows which are reasonably sourced or created. If not a meeting/discussion will be made with the director on how important or necessary said prop is and the next actions to be taken.

You must:

  • Provide sheet music for the show to the Deputy Stage Manager by 01/03/2018.
  • Ensure all performers are available and present at the health and safety walk/talk prior to the technical rehearsal 26/04/2018, time to be agreed.
  • Please keep all backstage areas clean and tidy at all times.
  • All performers must arrive a minimum one hour before the performance starts and be ready a minimum of ten minutes before the beginners call unless required otherwise.
  • During the performance, all performers must remain silent when positioned on the side of the stage or in the back corridor, however if requested by a member of the stage management crew silence must be adhered to in all areas.
  • Any props that are required need to be discussed and confirmed with the Stage Manager either in person or through the Deputy Stage Manager. If there are any changes then it is the director’s responsibility to inform the Stage Management team immediately.
  • Directors must attend a props parade with the production team before the technical rehearsal. The date will be agreed through the Deputy Stage Manager.
  • All Prop requests and changes must be in before 01/04/2018, any changes after this time are not any of the technical team’s problem.
  • Performers need to complete the disclosure form, if anything is not disclosed to the production team it is not our responsibility to consider any phobias, medication or allergies that any performer may have.
  • If there are any breakages or problems with a prop during rehearsals, please do not hesitate to inform either the Stage Manager or the Deputy stage manager. Problems will be fixed as soon as possible.
  • All prop requirements that aren’t within the script need to be provided to the Stage Manager by 19/03/2018 anything that maybe considered difficult to acquire needs to be provided by /03/2018.
  • Be aware that the Stage Manager reserves the right to refuse sourcing any prop if it is deemed unachievable.

 

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DEPUTY STAGE MANAGEMENT:

We will:

  • Provide you with a disclosure form per party involved to inform the production team of any phobias, allergies or other medical restrictions any parties involved may have, and risk assess these issues individually if necessary. Any information provided will be destroyed (unless for grading purposes) at the end of the final performance.
  • Set up the rehearsal room before the start of rehearsal and clean up the room after rehearsal has finished where reasonably practicable.
  • Attend rehearsals and take rehearsal notes and aid cueing lines where necessary.
  • Be the first point of communication between yourselves and the Production Team.
  • Pass on all relevant questions and information to the Production Team, and pass on all relevant information back to yourselves.
  • Minute all Production meetings and ensure you are provided with a copy of the Production Meeting Minutes that are attended by yourselves, or requested to view.
  • Ensure all health and safety documents are available in the Prompt Copy and available to be viewed by any parties involved, from the technical run until the final performance.
  • Call the one hour, thirty minute, fifteen minute, ten minute, beginners and door opening call before each performance.
  • Call the Front of House announcement before the commencement of all shows.
  • Call all cues for the duration of each performance.

You must:

  • Provide a copy of the Script to the Deputy Stage Manager prior to the start of rehearsals.
  • Allow the Deputy Stage Manager access to rehearsals and rehearsal rooms, and provide a detailed rehearsal schedule prior to the start of rehearsals.
  • Ensure all parties involved are available and present at the health and safety walk/talk prior to the technical rehearsal 26/04/2018 time to be confirmed.
  • Ensure all parties involved arrive a minimum one hour before the performance starts and be ready a minimum of ten minutes before the beginners call (fifteen minutes before doors open) unless otherwise discussed and agreed with our team.
  • Ensure all performers remain silent when positioned on the side of the stage or in the back corridor during performances, as this can interfere with cues being called.
  • Discuss and confirm through the Deputy Stage Manager, any props that are required. If there are any changes in props requirements then it is the director’s responsibility to inform the Deputy Stage Manager so this can be dealt with accordingly.
  • All props requests must be made before 30/03/2018 at 5pm. After this date the provision of new props requested can be denied without explanation.
  • Attend a props parade with the production team on the week commencing 02/04/2018.
  • Ensure that your performers complete the contact and disclosure form, if anything is not disclosed on this form, it is not our responsibility to consider these issues within our risk assessments.

We cannot:

  • Say yes immediately to any request. All requests will be relayed back to the Production Team and decisions will be passed on as soon as reasonably practicable.
  • Consider any phobias, allergies, medical conditions etc. that ARE NOT provided on the disclosure form.
  • Contact any emergency contact that is NOT provided on the disclosure form should the need arise.

 

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Lighting

We will:

  • Provide a lighting design that will be appropriate and complement your performance.
  • Rig all lighting equipment ready for the cast’s arrival into the theatre space
  • Provide an operator for all of shows in the theatre
  • Create a cue synopsis before the paper tech which will be discussed between the directors and designer
  • Ensure there is an operator for the technical rehearsal, dress rehearsal and the performances.

 

You must:

  • Provide all of the lighting requirements you have to the Deputy Stage Manager.
  • Attend a paper tech on the week commencing 02/04/2018.
  • Not touch any of the technical equipment.

 

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AV

We will:

  • Create a visual element for video to be projected onto the set.
  • Set up the projector.
  • Map the visuals to the projection screen by the technical rehearsal.
  • Attend a paper tech week commencing 02/04/2018 to discuss cues and visuals.

You Must:

  • Give the designer specifications of the style and ideas for the visual element.
  • Attend the paper tech to confirm cues.

 

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Sound

We will-

  • Provide sound equipment and operators for the performances at the Riverside Theatre which will be installed by 26/04/2018.
  • Source any sound elements that you require to enhance your show which will be agreed in the sound parade week commencing 02/04/2018.
  • Provide a backstage relay for the performers.
  • Set up the band before the technical rehearsal as well as a monitor system.

 

You will-

  • Attend the sound parade week commencing 02/04/2018 and agree to the sound elements that best suit your requirements.
  • Provide your requirements to the deputy stage manager during the rehearsal period or to the sound designers directly during any meetings that may occur prior to the sound parade.
  • Agree to rehearsal and show calls to allow for extra time to fit and e.q. all microphones which will be carried out 30 minutes before beginners calls the performers must be in costume, including hair and makeup.
  • Ensure that no single performer leaves the theatre space whilst in possession of a microphone.
  • Will not remove any of the head mics, you must wait for them to be removed by the technical team.

 

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Declaration:

We look forward to working with you and your company. If you are happy that the information above please complete the declaration below. Both companies require a representative to sign the document.

I confirm that the information in this document is accurate as far as I am aware and have discussed with the relevant members of my team any sections that may affect them. Basswood Productions will not do anything that differs from this Technical Agreement without discussing it with the appropriate members first. Any request for changing anything from this Technical Agreement will be attempted to be brought to the attention of the Signee (below), due to the nature of performance this may not have an extended amount of time for a solution to be found. As the signee, I confirm that it is I who is responsible for ensuring all staff in employment adhere to this Technical Agreement.

Signed (on behalf of Basswood Productions)

Name _________________________________________

Signed _________________________________________

Position _________________________________________

Date _________________________________________

 

I confirm that the information in this document is accurate as far as I am aware and have discussed with the relevant members of my team any sections that may affect them. I understand Basswood Productions will not do anything that differs from this Technical Agreement without discussing it with the appropriate members first and ensure that the Performing team will do the same. Any request for changing anything from this Technical Agreement will be attempted to be brought to the attention of the Signee (below), due to the nature of performance this may not have an extended amount of time for a solution to be found. As the signee, I confirm that it is I who is responsible for ensuring all staff in employment adhere to this Technical Agreement.

Signed (on behalf of the Performing team)

Name _________________________________________

Signed _________________________________________

Position _________________________________________

Date _________________________________________

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